What is Email? Types of Emails

An email is an electronic mail. At present, email is well recognized as a vehicle of communication. An email is actually a form of letter writing. There are many rules to follow for email writing. As a result, there is no standard format for email writing. Emails are written in many informal ways. The ways one can follow for email writing are:-

1. There will be a meaningful subject in the email box.

2. The message will have to visualize in certain headlines.

3. The email will not be too long.

4. Words or phrases will be in capital letter.

5. You should be careful about punctuation mark.

6. You will have to careful to divide formal and informal email.

One may follow the following format:-

1. Sender’s name and address

2. Date

3. Recipient’s address

4. Subject

5. Salutation

6. Body

7. Closing

8. Signature

However, we can exchange information very fast through email. We send important messages through email for personal, official and commercial purposes.

What is Email?

E-mail is a valuable mode of communication. It is now widely used in academic, business and social settings. Thus, depending on your purposes, the text of the email may be different.

Types of Emails

Basically there are two types Email one is formal and other is informal. The formal emails are used to communicate in academic, official and business settings. On the other hand, the informal emails are used to communicate in social setting like communicating with friends, guests and so on.

Features of email

1. It is generally brief.

2. The salutation should be formal and informal depending an contexts.

3. You do not need to write 'the date"

4. You do not need to write the 'address of the receiver' but you have to use the recipient's email ID.

5. You do not need to write your complete address.

6. You need not bother about signature.

Formal email

Formal emails are used in academic, official and business communication. When you are writing a formal email, you must remember the following things:

1. You should write the email ID carefully.

2. You should write the subject of your email briefly.

3. Your language should be formal.

4. Avoid contracted forms like it's, haven't' rather you should write it is, have not', etc.

5. Mention the purpose of writing very clearly.

6. The salutation should be formal as 'Dear Head Master', Dear Sir', 'Dear Madam', 'Dear Mr. Choudhury', etc.

7. Should have a formal closing such as your sincerely, your be obedient, etc.

8. You may attach other files if needed.

Example of a formal Email

Suppose there is an ICT Club in your school. You want to be a member of that club. Now write an email to the Headmaster of your school for the membership.
 
To: akramhossain@yahoo.com
Subject: For the membership of ICT Club
 
Dear Sir

I am a student of class eight of your school. I feel that knowledge of ICT is very essential for us. For this reason, I want to be a member of our ICT Club. I am attaching here the prescribed form for the membership.
 
I hope that you would be kind enough to enlist my name as a member of our ICT Club.
 
Yours sincerely
Riva
Class IX
Roll no.05

Informal email

Informal emails are mostly used in social communication like communicating with friends, parents, relatives, classmates. It is also used for inviting a huge number of people to join a festival, gathering, etc. Informal emails can be different types depending of the purposes. However, the most common features of informal emails are:

1. You should write the email address carefully.

2. Just write the subject of your email.

3. Your language should not be formal.

4.  Generally contracted forms like 'it's, haven't' are widely used here.

5. Mention the purpose of writing briefly.

6. The salutation should be informal as 'Hello', 'Dear Karim', 'Hello everyone', etc.

7. The closing is informal like your son, your friend, love, regards etc.

8. You may or may not (depending on situation) write your name.

9. You may attach files if needed.